A Guide to Donating to the Collection

The Dundas Museum and Archives holds artifacts (objects such as clothing and tools) and archival material (two dimensional items such as documents, photographs, maps, and born digital content). If you have an artifact or archival records you think the Museum might be interested in, we would love to hear from you!

What should I do if I want to donate an object or archival records to the museum? 

Please fill out our online submission form below. Please do not bring in your donation before first connecting with a staff member.

When a donation submission is received, members of our collection team will review the donation on the basis of:

Condition

The physical condition of artifacts or archival material will be examined and the extent and cost of treatment needed established. Objects or archival material in poor condition will not be accepted unless they are rare or unique. 

Documentation

Consideration will be given to contextual information, provenance, and details on fabrication and function of an object. Information about the creator of archival material, who cared for it, and how it was used is also important. Such information is essential for future collections management activities. 

Relevance

The Museum will consider how the object or archives fits with the Museum’s mandate and whether it will bring a new perspective to the existing collection. 

If we choose to accept your donation you will be asked to bring in the item or archival material and to fill out the relevant paperwork.  

Unfortunately, we are not able to accept donations that do not fit our criteria.  

Once a donation is made, it’s important to understand that the Museum will have full discretion as to the use, display and disposition of these items as it may deem to be in its best interests. Because of space limitations, we cannot guarantee that any specific artifacts will be permanently displayed. Concerns about access restrictions to archival records should be discussed with the Archivist. 

Examples of items we would be interested in receiving are:

  • Men’s clothing 19th-early 20th c.
  • Items manufactured in Dundas or relating to Dundas industry
  • Artifacts relating to Dundas businesses and events 1960’s to present
  • Local art, professional and amateur
  • Objects relating to the Dundas Cactus Festival and Cactus Festival Parade.
  • Objects relating to the 70’s-80’s biker culture in Dundas.
  • Photographs of Dundas from the 1930s to 2000s, specifically those that identify people, places, buildings, and events. These records can be digital in format.
  • Records created by or relating to women and minority groups in the community.
  • Objects, images and materials related to the experience of the COVID-19 Pandemic in Dundas.

The Museum is unable to accept newspapers. We are also unlikely to accept christening gowns unless a very strong provenance and history can be linked to the item.

If you have any questions or trouble completing the form, please connect with us.


Donation Inquiry Form

Donation Inquiry
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